How HR Systems can Maximise Time Management?

How HR Systems can Maximise Time Management?

4 July 2022

Share this blog

First of all let’s make sure we know what time management actually is. As with many concepts and processes, a number of different definitions exist. Time management comes down to how you plan and organise your time to be as productive and effective as possible. This is in relation to your working hours.

Getting time management right is done by working smart and using techniques and technology to support you. Getting time management wrong is done by doing what you have always done. This include not embracing new approaches and not planning and prioritising effectively to deal with varying demands.

Skills to Maximise Time Management

In order to master the basics of time management you need to deploy a number of skills and techniques:

  • Goal and deadline setting – Be realistic and achievable. Setting goals and deadlines for the sake of it can be counterproductive. They should motivate you, not stress you.
  • To do lists – An old favourite but one that many people swear by. Break down what you need to do and then you can plan your time accordingly. It’s also hugely satisfying to tick something off the list when it’s complete.
  • Allocate priorities – If you don’t already know when something needs to be completed by, then find out. Identify what is a priority and work from there.
  • Avoid multitasking – Focus on one thing at a time. Flitting between tasks generally means that they take longer to do as you lose focus.
  • Give yourself a break – Literally, step away from the desk! Mental and physical fatigue are not conducive to high quality work and effective time management.
  • Teamwork – Unless you work on your own there’s always someone else who can help. Can you delegate tasks to someone and give them a chance to learn and develop to support you more?

Skills to Maximise Time Management

When it comes to time management, technology is also your friend. HR Systems have a range of functionality which can support and drive efficient time management. On a very basic level an HR system can be used to capture working hours and for the submission and approval of timesheets. This data can then be used to see if staff are working more or fewer hours than they should, at both ends of the spectrum this should highlight time management issues. If staff are working fewer than their contracted hours why is this, do they have sufficient work, are they actually really productive and efficient and can you therefore allocate more tasks to them? If staff are working more hours than expected is this because their time management skills are poor? Do they simply have too much on, are they poor at delegation or are they at risk of burnout? Your HR system may also integrate with your payroll system and this can help with time management as it avoids manual and duplicate entry of the same information in regards to working hours and pay.

HR Systems can Maximise Time Management

Many HR systems will house a calendar and tasks function. You can use these to automate your to do list and makes delegation and task sharing simpler. This makes keeping track of your tasks much easier. Tasks and reminders will appear on your HR system dashboard so they are there in your face and you can allocate tasks to other users via workflows if you are delegating or collaborating. Your system might also include a traffic light coding for your to do list so that as the deadlines approach then the tasks change colour and this will give you a visual prompt which will facilitate effective prioritisation.

HR systems can therefore be extremely useful in helping an organisation to maximise time management and as Benjamin Frankin said, “Time is money”.

Here at HRX, our HR software can help you manage your time effectively amongst other things. Take a look for yourself at what our HR software can do for your organisation and sign up for your free 30 day trial today!


Similar Blogs

data-hr

How safe is the data in a HR system?

Keeping an HR system safe is crucial, but how safe can they be? The honest answer to this question is that it will depend on the system you choose to use. Each system is different and has its own security settings and features to maximise security and prevent a data breach in the event of…
View Article

26 April 2023

hr-system-features

5 essential HR system features you need

You’ve made the decision to go ahead and use a HR system to make life easier and take away your HR admin headaches. But what HR system features do you need to be looking out for when choosing the right system for your business? There are a variety of HR systems on offer, each with…
View Article

20 April 2023

hr-system

How can a HR system save you time?

HR administration can be time consuming as there are always tasks to complete. This can be tasks such as creating and saving contracts for new starters, processing sickness absence information, or logging holiday requests and checking entitlement. Implementing an efficient and effective HR system such as HRX, can really benefit your business as it will…
View Article

11 April 2023

Take it for a spin

It’s so easy to get started, join us on a quick demo and we’ll talk you through the system. We also provide free onboarding to get you started.

Call us on

01282 921000

Monday to Friday 9am - 5pm

30 days free No credit card required Quick & Easy

Book a demo

Contact Us
When is the best time to call